INFORMATION NOTICE FOR STAFF/EMPLOYEES OF SUPPLIERS
Information notice pursuant to art.13 of Regulation EU 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation, “GDPR”).
Purchasing department
Pursuant to the regulation in force on personal data protection (hereinafter, the "Regulation"), IBSA Farmaceutici Italia Srl (hereinafter, the "Company", also in singular form) in its capacity as "Data Controller", whose identification information is stated below, is obliged to provide you with basic information on the use of your personal data.
1. Purposes of the Processing
Your personal data may be processed for the following purpose:
- Performance and management of services, including professional and qualified services, as well as for purposes strictly related to the latter.
2. NATURE OF THE PROVISION OF DATA AND CONSENT
The provision of data is optional but necessary for the conclusion of an agreement and/or the establishment of a cooperation relationship and the performance of services, including professional and qualified services, in favor of IBSA Farmaceutici Italia Srl; in the event of refusal, it will be impossible to perform the aforesaid activities.
Your consent to the processing of the aforesaid data is not necessary as its use is an essential requirement for the conclusion of an agreement to which you are party (legal basis for processing under art.6, para. 1 letter b) ,GDPR).
3. Data Processing Methods
The Data will be processed in electronic and in paper form and entered in the company information system in compliance with applicable law, including security and confidentiality profiles and according to the principles of correctness and lawfulness of processing.
Scope of the "internal" circulation of data. The data may be used by staff of the Company that have been assigned a specific role and who have been given adequate operating instructions in order to avoid the loss, destruction, unauthorised access and any processing of the data that is not permitted. Your personal data will be made accessible only to those who, within the company organisation, require the data due to their assigned tasks or hierarchical position.
Data processors - Third parties that carry out instrumental activities on behalf of the Company may also use the data. The aforesaid third parties act as data processors and/or managers and are under the management and control of the Company.
The updated list of Data Processors can be requested at privacy@ibsa.ch.
4. Storage of data
The data will be stored for the entire duration of the contractual relationship and in any case until the end of the limitation period as laid down by law, in compliance with consequent rights and obligations.
5. Communication of Data
Under the legal and regulatory provisions to which we are subject, the processed data may also be transferred to public bodies and regulatory authorities, also in third countries outside the EU.
In any case, with regard to the possible transfer of personal data to third countries outside the EU, including countries that may not guarantee the same level of protection provided by the applicable law, we wish to inform you that the transfer abroad of your data is subject to specific personal data protection guarantees through the adoption of standard contractual clauses.
6. Rights of the Data Subject
You are entitled to know, at any time, what data is held by the Data Controller and how it is used. You are also entitled to have your data updated, integrated, rectified or cancelled, as well as to request its portability or the restriction to its processing, in the cases provided for by law, and to object to its processing. In order to exercise your rights, as well as for more detailed information on the parties or categories of parties to whom the data is communicated or that become aware of your data in their roles as data processors or managers, you can contact our Data Protection Officer, at IBSA Farmaceutici Italia s.r.l., Privacy Office, tel. 0371/6171, via email at privacy@ibsa.ch or at the address stated below for the attention of the Privacy Office.
We wish to remind you, finally, that you are entitled to file a complaint with the Personal Data Protection Authorities if you believe that your rights have not been respected or if you have not received an answer to your requests according to the law.
7. Data Controller
The Data Controller is IBSA Farmaceutici Italia s.r.l. with registered office in Via Martiri di Cefalonia, 2 – 26900 Lodi.
8. Data Protection Officer
The Company makes use of a Data Protection Officer “DPO”.
The DPO can be contacted through the following communication channel: dpo@ibsa.it.
Data of Drafting: 18/05/2018
Last Update: 01/01/2019